VIRGINIA RUGBY UNION

Executive Committee Meeting
23 May 1999, Yellow Submarine 3313 Old Forest Rd. (10:00)

Roll Call

Present: President Kris Kabza; Treasurer David Chapman; Secretary Bob Underwood; MARFU/USARFU Rep. Reyn Kinzey; College Men's Coord. Carl Schmitt; Disciplinary Chair Rodney Hall;

Absent: Vice-president Jay Borkowski; Men's Coord. Reid McClure; Women's Coord. Kambeth Kelly; College Women's Coord. Karden Kelly; High School Coord. Lynne Stefanik; Newsletter editor, Jeffrey Anderson; RSV Rep. John Andrews

Officer reports

Treasurer

• We are currently in a budget deficit, but that's only because:
  (a) the college dues for the year are collected in the fall for the academic (not calendar) year and
  (b) money was taken from the checking account for long term investment.
• The line item for Club Grants is in a deficit due to the high number of clubs going on to national titles. The clubs going on in the playoffs were Raleigh, Virginia Tech Men, Virginia Women, Mary Washington Women. Congratulations to these clubs.
• The officer travel amount has barely been expended yet, but it will take a hit during the next two USARFU meetings.
• The Don Bridges Fund is currently in a Vanguard Growth Index Fund while the VRU has another amount invested in a Vanguard 500 Index Fund. Predicted performance should be very good.

Vice-president (reported by Treasurer)

• Recommended approval of the following tournaments:
• • Monk Vaughn 7s (22 May)
  • Norfolk Blues 7s which is a MARFU qualifier (10 July)

• The following tournaments are approved pending confirmation that the clubs will have the required medical personnel on-site:
• • Mountain Cup (4-5 Sept)
  • Newport News (4-5 Sept)

• The Virginia Beach 7s tournament is covered later

• Also, Norfolk will be hosting the MARFU 7s championship 24 July

Secretary

• Directory. Still having trouble with some clubs submitting directory updates when changes are made or when requested. Will work on having clubs update their directory information in a more timely manner.

• Schedules.
• • Fall schedules are due by 1 August. Div II schedules are done by MARFU and are online.
  • The bulk of the CM schedules are online, but there are gaps.
  • The online schedule page has been redesigned.

Discipline Chairman

• From the recent MARFU meeting the MARFU disciplinary chairman is requested to contact the LAU disciplinary chairmen to look at an appeal process for send offs.
• Reports should be submitted for sin binned players, the same as for players sent off.

MARFU

• This year there are three 7s qualifiers, not four as in past years
• Clubs have done great in the playoffs:
• • Navy, Princeton in final four and Virginia in elite eight in College Women Div. I
  • Frederick, Raleigh in elite eight in Men’s Div. II.
  • Navy, Penn State, Virginia Tech made elite eight in Men’s College Div. I.
• CIPP numbers good
• Need more referees

USARFU

• Search for new Executive Director
• CIPP numbers are good
• CIPP administrative problems continue. The turn around is now reported to be four weeks down from two weeks.
• Collegiate experiment in south is discontinued

College Men

• The bulk of the CM schedule for fall is done.
• Virginia is looking at starting a CM club.
• • They must follow the guidelines in the VRU handbook.
  • Players can only play for one club. No switching back and forth
  • The VRU president will be the main point of contact regarding this topic.

Newsletter Editor (via email)

• The College Edition of the VRU Summer Newsletter went out the first week in May.
• The Regular Edition will go out right after Club Nationals. The College Edition is on-line already.)

Auction

• VRU held a jersey auction ending 31 March. The response was great. We earned $268 for the Don Bridges fund.
• However, one player still owes for her jersey.
• Motion (President) to suspend Emily Pelliccia until the debt is paid. The player will be reinstated upon receipt of payment. If the player plays for any club while suspended, that team will receive an automatic forfeit for that match. Also the player is ineligible for all-star competitions. Seconded. After some discussion, the motion was adopted.

Virginia
Fined $100 for their cancellation against Blacksburg on 6 March. This decision was reached after the president received Virginia's response on the matter.

Virginia Beach

• Motion (CM Coord) Virginia Beach 7s tournament is not sanctioned for lack of timely CIPP compliance. Seconded. After discussion, the motion was adopted. Note: (a) the Treasurer abstained from voting and (b) the voice vote was unanimous with no dissenting votes.
• The president will let Virginia Beach know of the decision.
• The secretary will inform the LAUs of decision.
• There will be further inquiry into the VB cancellation of their Blacksburg match 10 April.

CIPP

• All clubs must have their players registered by the RSV meeting in the fall.
• Games with a club with non-registered players will not be covered.