VIRGINIA RUGBY UNION

Roll Call

Present: President Kris Kabza; Secretary Bob Underwood; MARFU/USARFU Rep. Reyn Kinzey; Men's Coord. Reid McClure; College Men's Coord. Carl Schmitt; RSV Rep. Bill Lucas (for John Andrews)

Absent: Vice-president Jay Borkowski; Treasurer David Chapman; Women's Coord. Kambeth Kelly; College Women's Coord. Erika Nussen; High School Coord. Lynne Stefanik; Disciplinary Chair Jon Stanley; Newsletter editor, Jeffrey Anderson

Agenda

• Sportsmanship Award
• Will be looking at modifications to prevent ties and making sure clubs are in good standing to be eligible for the award. This will include being CIPP and insurance compliant.
• Will also review grading scale to re-evaluate the scoring system and weights of different categories.
• Please note home club's touch judge is part of the grading now
• Dangerous tackles. All tackles must take place below the line of the shoulders. Anything above that line will be considered a dangerous tackle.

MARFU/USARFU

Gave a brief overview of the structure of USARFU. (More to follow)

Tournaments

• The following tournaments were approved by the EC:
• Porter Cup hosted by United
• VWIT hosted by Virginia Women
• Sorenson Colonial Cup 7s hosted by W&M Women
• High School Tournament hosted by Hampden_Sydney
• Monk Vaughn 7s hosted by United
• Virginia State Games hosted by United
• Ed & Sandy Lee Cup hosted by Roanoke
  
• Pending approval:
• Newport News Tournament pending medical requirements.
• Mountain Cup (Blacksburg). Concerns that the tournament is poorly run and not having medical personel on site as stated on event application.
  
• Motion (College Men Coord) that the VRU pays referee expenses for the high school if the RSV will waive the tournament fee. Seconded. After some discussion, the motion was adopted.
  
• Motion (College Men Coord) that the host club of a sanctioned tournament must have the following medical requirements at all times:
• Medical Kit
• Cell phone or radio for immediate ambulance response
• Certified medical personel (trainer, EMT, paramedic, etc.)

The VRU directs the RSV not to allow referees to take the pitch until all requirements are fulfilled. If the requirements are not met, the club is liable for all incurred VRU and RSV fees. Seconded. After some discussion, the motion was adopted.

• It is the clubs responsibility, not the referees, for keeping track of game balls for a tournament.

Subsidy for Coaching Clinic

Treasurer recommends $50 per club for the 1998 clinic.

Grant Request from Virginia Tech Men

Motion (President) to approve a grant request from the Virginia Tech Men for $500. Seconded. The president received a letter from Steve Guiffre, The VT M coach, for a grant to help defer cost for attending the round of sixteen in Houston. After some discussion, the motion was adopted.

Promotion/Relagation for Collegiate Men

I don't have any notes on this. What did we decide?

Secretary's Report

While most clubs submit directory information, and club schedules, confirm referees for games, etc., some do not. Here is a review of the secretary's, club's, and coordinator's responsibilities:

• The secretary will collect, input and post information submitted by clubs and coordinators. Please copy the respective coordinator when submitting information to the secretary, or vice versa. If the post concerns a game change with another club, please include that club in the post.
  
• VRU:
• Directory updates are due at the beginning and end of each semester. Any changes made during the season should also be submitted.
• Colleges need to submit summer contact numbers before leaving for the summer.
• Verify the permanent postal address. Some clubs are overlooking this requirement.
  
  
• RSV:
• Schedules are due by 1 February for the spring and 1 August for the fall. After these dates, all changes must be submitted to the coordinator for approval who will then forward to the RSV.
• Clubs need to verify their schedules online. It is the club's responsibility to verify there are no errors in the schedule.
• Clubs need to confirm the referee for the match on the Tuesday before the match and Wednesday at the very latest. If you email, send directions, and kickoff time. Please request the referee confirm receiving the match details. If you don't get a confirmation, please contact your respective coordinator and copy the RSV president.