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Minutes from Board Meeting of August 29, 2002
Members present:
Mr. Jay S. Poole, Rector
Mr. Frank Armstrong, III
Mrs. Elizabeth D. Beamer
Mr. Stephan Q. Cassaday
Mr. Randal J. Duncan
Mr. Joseph E. Freeman, III
Mrs. Mary Ann Hovis
Mr. R. Scott LaRose
Mr. Anthony Moore
Mrs. Barbara D. Turk
Mr. Jason Grogg (non-voting, advisory student representative)
Member absent:
Mrs. Elizabeth B. Davis
CALL TO ORDER
Mr. Jay S. Poole, Rector of the Board, called the meeting to order at 9:00 a.m., Thursday, August 29, 2002 in the Martin Hall Board Room.
BOARD APPOINTMENTS
Mr. Poole acknowledged the appointment of Mrs. Mary Ann Hovis and Mr. R. Scott LaRose to the Board of Visitors.
APPROVAL OF AGENDA
Mrs. Beamer made the motion that the agenda be approved. Seconded by Mr. Armstrong, the motion carried.
ELECTION OF OFFICERS
Mr. Moore reported that the Nominating Committee recommended the following slate of officers for 2001-2002:
Mr. Jay S. Poole -- Rector
Mr. Stephen Q. Cassaday -- Vice Rector
Mr. Moore made the motion that Mr. Poole be elected Rector and that Mr. Cassaday be elected Vice Rector. Seconded by Mrs. Beamer, the motion carried unanimously.
APPROVAL OF MINUTES
Mrs. Turk made the motion that the minutes for the May 3, 2002 meeting of the Board of Visitors be approved as distributed. Seconded by Mr. LaRose, the motion carried.
PRESIDENT’S ANNUAL REPORT
Dr. Covington presented the President’s Annual Report for 2001-2002.
EXECUTIVE SESSION
Mrs. Turk made the motion that, pursuant to Section 2.1-344 A1 of the Freedom of Information Act, the Board of Visitors go into Executive Session for the purpose of “discussion of personnel issues.” Seconded by Mr. Cassaday, the motion carried.
OPEN SESSION
Motion: Mrs. Turk - Resolution No. 1
Second: Mrs. Beamer - Meeting Date: 8/29/02
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Radford University Board of Visitors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by this Board that such executive meeting was conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Radford University Board of Visitors hereby certifies that, to the best of each member’s knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (2) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Radford University Board of Visitors.
VOTE:
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yes - Mr. Frank Armstrong, III
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yes - Mrs. Elizabeth D. Beamer
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yes - Mr. Stephan Q. Cassaday
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yes - Mr. Randal J. Duncan
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yes - Mr. Joseph E. Freeman, III
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yes - Mrs. Mary Ann Hovis
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yes - Mr. R. Scott LaRose
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yes - Mr. Anthony U. Moore
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yes - Mrs. Barbara D. Turk
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yes - Mr. Jay S. Poole
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ABSENT DURING VOTE: 0
EXECUTIVE RECOMMENDATIONS
1. Resolution in Memoriam
Dr. Covington recommended that the following Resolution in Memoriam for Dr. Stephen Heater be approved. Mr. Moore made the motion that the recommendation be approved. Seconded by Mrs. Turk, the motion carried.
WHEREAS, Dr. Stephen L. Heater, devoted father, grandfather and educator, passed away on July 26, 2002, at his home, Heathnoel, in Pembroke, Virginia; and
WHEREAS, he earned the Bachelor of Science Degree in Occupational Therapy from the State University of New York at Buffalo, the Master of Science Degree in Occupational Therapy from the University of Washington School of Rehabilitation Medicine and the Doctor of Education Degree in Organizational Leadership/ Curriculum and Instruction from the University of Pennsylvania; and
WHEREAS, Dr. Heater served Radford University with distinction as Dean of the Waldron College of Health and Human Services and as Professor of Recreation, Parks and Tourism; and
WHEREAS, he was a devoted teacher who balanced his high expectations of students with a compassionate understanding of their individual needs; and
WHEREAS, Dr. Heater was an accomplished and highly respected occupational therapist, scholar, and consultant; and
WHEREAS, he was instrumental in securing over two million dollars in grants to support health care initiatives in the New River Valley and other medically underserved rural communities in Southwest Virginia; and
WHEREAS, Dr. Heater received the highest honor bestowed in his profession upon being named a Fellow of the American Occupational Therapy Association; now therefore be it
RESOLVED, that the Board of Visitors of Radford University expresses its profound gratitude for Dean Heater’s invaluable, lasting contributions to this institution, and its heartfelt sympathy to his beloved family and friends, along with its solemn prayer that his gentle, caring spirit will live on in the hearts and minds of all whose lives he has enriched; and be it further
RESOLVED, that this resolution be made a part of the official record of Radford University, and that a copy thereof be presented to Tod Kerstetter and the family of Dr. Stephen L. Heater.
2. Higher Education GOB Resolution
Dr. Covington recommended that the following resolution in support of the Capital Bond Bill be approved. Mrs. Turk made the motion that the recommendation be approved. Seconded by Mr. Cassaday, the motion carried.
Radford University
Board of Visitors
Higher Education GOB Resolution
WHEREAS, Virginia’s economic growth, prosperity, and quality of life are dependent upon the Commonwealth’s ability to provide high-quality educational opportunities for its citizens; and
WHEREAS, Virginia voters will have the opportunity to approve a $900 million bond referendum on November 5, 2002 that will pay for urgently needed upgrades, renovations, modernizations, and new construction on Virginia’s public college and university campuses, and necessary improvements at state museums, historic sites, and cultural attractions; and
WHEREAS, the average age of the buildings that Virginia’s public colleges and universities urgently need to modernize is 50 years old; and
WHEREAS, by the end of this decade, an additional 32,000 qualified high school graduates are expected to enroll at Virginia’s community colleges, public four-year colleges, and universities, whose existing facilities lack sufficient space for all of these students; and
WHEREAS, Virginia is not keeping pace with other states in providing the capital resources so critical to its contributions to life saving advances in medicine, scientific discovery, and economic competitiveness; and
WHEREAS, $200 million of the funding provided by the education bond referendum would support science, engineering, medical and other types of basic research activities; and
WHEREAS, $160 million in the bond package would be allocated directly toward strengthening Virginia’s community colleges, which provide essential workforce training essential to the successful pursuit of high technology career opportunities in the information-age economy of the 21st Century; and
WHEREAS, every public four-year college, university, and community college in every region of Virginia will benefit from the 122 projects funded by the education bond referendum; and
WHEREAS, passage of this bond package will generate more than $1.5 billion in near-term economic activity by 2008, and create almost 14,000 new jobs in Virginia; and
WHEREAS, the electorate’s passage of this referendum will neither increase taxes, nor affect Virginia’s coveted “triple A” bond rating, its passage will still leave the Commonwealth well below its capacity to repay the debt it would incur; now therefore, be it
RESOLVED, that the Radford University Board of Visitors endorses the educational facilities bond referendum on the November 5, 2002 ballot that would expand educational opportunities and help build a better Virginia.
3. Appointment of Vice President for Planning and Research
Dr. Covington recommended that the Board of Visitors approve the appointment of Dr. Rick Slavings to the position of Vice President for Planning and Research effective August 25, 2002. Mr. Moore made the motion that the recommendation be approved. Seconded by Mr. LaRose, the motion carried.
4. Naming of Student Union
Dr. Covington recommended that the soon to be constructed student union building be named Bonnie Hurlburt Hall in recognition of Dean Bonnie Hurlburt's outstanding leadership, dedicated service, and steadfast loyalty to Radford University and its students.
Mrs. Turk made the motion that the recommendation be approved. Seconded by Mr. Armstrong, the motion carried. For the record, Mr. LaRose was absent during the vote.
Mrs. Hovis noted that she was a senior when Bonnie Hurlburt began her tenure as Dean of Students and that naming the building in her honor would be “the most appropriate thing we can do.”
5. Naming of Track and Field/Stadium
As a tribute to Patrick D. Cupp’s strong, enthusiastic commitment to community service in Southwest Virginia, public higher education throughout the Commonwealth, and intercollegiate athletics at Radford University, Dr. Covington recommended that the newly constructed track, soccer field and stadium be named the Pat Cupp Stadium and Athletic Field. Mr. Duncan made the motion that the recommendation be approved. Seconded by Mrs. Beamer, the motion carried. For the record, Mr. LaRose was absent during the vote.
6. Speakers Announced
Dr. Covington announced that Mr. Jerry Jebo will be the Founder’s Day speaker on October 11 and that Senator John Chichester will be the Winter Commencement speaker on December 14.
ACADEMIC AFFAIRS COMMITTEE
Mrs. Turk made the motion that Academic Affairs Recommendations #1-12 as detailed on pages 7-23 of the Report to the Board of Visitors be approved. Seconded by Mr. Moore, the motion carried. For the record, Mr. LaRose was absent during the vote.
Mr. Freeman questioned the change to the Teaching and Research Faculty Handbook (#10) regarding Student Evaluations of Faculty. He asked why the number of years for keeping student evaluations was being changed from 10 years to 7 years. Dr. Warren Self, Vice President for Academic Affairs, noted that maintaining opt-scan sheets for 10 years is a huge storage issue. Storing the numerical summaries of data from student evaluations would reduce the volume of paper stored without affecting the evaluation process.
1. A. That the New Tenure-Track Faculty Appointments be approved.
B. That the Temporary Faculty Appointments and Reappointments be approved.
C. That the Administrative and Professional Faculty Appointments be approved.
D. That the Grant Funded Appointments and Reappointments be approved.
E. That the Special Purpose Faculty Appointments be approved.
2. The Salary Adjustments for Faculty Promotions be approved.
3. That the Promotion Recommendations for Completion of Doctorate be approved.
4. That the Faculty Resignations be approved.
5. That the Retirement of Mr. Larry Pollard be approved.
6. That the Appointment of Dr. Jon Poole as Department Chair be approved.
7. That the Extended Faculty Professional Leave be approved.
8. That the Faculty Personal Leave without pay be approved.
9. That the Faculty Emeritus be approved.
10. That the Changes to the Teaching and Research Faculty Handbook be approved.
11. That the Faculty Stipends for Summer School, 2002 be approved.
12. That the Appointment of Dr. Karma Castleberry as Interim Dean of the Waldron College of Health and Human Services be approved.
BUSINESS AFFAIRS COMMITTEE
Mrs. Beamer made the motion that the following Business Affairs Recommendations #1-2 as detailed on page 25 of the Report to the Board of Visitors be approved. Seconded by Mrs. Hovis, the motion carried.
1. That the following write-off of past due accounts receivable be approved:
Student Accounts - $17,314.86
Late Collection Fee - 10.00
Returned Items - 190.00
Short Term Loans - 1,178.10
Parking Fines - 1,530.41
Residential Life Damages - 372.00
Federal Perkins Loans - 868.73
Discharged-Attorney General’s Office - 903.16
Total $22,367.26
All accounts have been referred to the Department of Taxation in accordance with state debt set-off provisions. Those accounts greater than $75 have been submitted to the university’s private collection agency or to the Attorney General’s Office.
2. That the Business Affairs personnel actions be approved
3. Budget Crisis
Mr. David Burdette, Vice President for Business and Governmental Affairs, gave a presentation on Governor Warner’s directive to all state agencies to prepare plans for a 7%, 11%, and 15% budget cut. Mr. Burdette outlined the process of how the proposed cuts would impact the University.
STUDENT AFFAIRS COMMITTEE
Mr. Duncan made the motion that the following Student Affairs Recommendations #1-4 as detailed on pages 27-29 of the Report to the Board of Visitors be approved. Seconded by Mr. Cassaday, the motion carried.
1. That the Student Affairs Appointments be approved.
2. That the Student Affairs Separations be approved.
3. That the Student Affairs Salary Adjustments be approved.
4. That the Student Affairs Reassignments be approved.
UNIVERSITY ADVANCEMENT COMMITTEE
Mr. Armstrong made the motion that University Advancement Recommendations #1-2 as detailed on page 31 of the Report to the Board of Visitors be approved. Seconded by Mrs. Turk, the motion carried.
1. Appointments
A. Mr. R. David Horton appointed Acting Director of Alumni Affairs effective August 10, 2002
B. Ms. Penny Helms White appointed Director of Annual Funds effective September 10, 2002.
2. Resignation
Ms. Ellen Paxton, Director of Annual Funds, has resigned her position effective August 30, 2002 to become Director of Development at Indiana University
PLANNING AND RESEARCH COMMITTEE
Mr. Freeman made the motion that Planning and Research Committee Recommendation #1 as detailed on page 32 of the Report to the Board of Visitors be approved. Seconded by Mr. Moore, the motion carried.
1. Appointment
Bethany J. Bodo appointed Assistant Director of Assessment effective July 25, 2002.
APPEAL FOR HEARING
Mr. Duncan made the motion that Dr. Fletcher’s Carter appeal for a hearing by the Board of Visitors be denied. Seconded by Mr. Moore, the motion carried.
BOARD RETREAT
Mr. Poole announced that the annual Board Retreat will be held on November 13, 2002. The Retreat Committee members are as follow:
Mrs. Barbara Turk - Chairperson
Mr. Joseph E. Freeman, III
Mrs. Mary Ann Hovis
BOARD MEETING CALENDAR
Friday, October 11, 2002 - Founders Day
Saturday, October 12, 2002 - Homecoming
Wednesday, November 13, 2002 - Board Retreat
Thursday, November 14, 2002 - Regular Meeting
Saturday, December 14, 2002 - Winter Commencement
Wednesday & Thursday, February 26-27, 2003 - Regular Meeting
Friday, May 2, 2003 - Regular Meeting
Saturday, May 3, 2003 - Spring Commencement
Wednesday & Thursday, August 27-28, 2003 - Annual Meeting
ADJOURNMENT
The meeting adjourned at 12:00 noon.
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Doris M. Bratton, Secretary
Radford University Board of Visitors
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